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            General eHBL Q/A

            Q. What is eHBL?
                 - means electronic House Bill  or sometimes you may hear it as emanifest for freight forwarders.
                 - is a ACI requirement for freight forwarders to transmit advance house bill data electronically to the CBSA 
                 - use bill data provides the CBSA with detailed secondary cargo information on shipments that are consolidated and require deconsolidation, and are similar to supplementary data currently provided in the air and marine modes.

            Q. What is a house bill?
                 - A house bill is a type of secondary cargo control document that is submitted to the CBSA in order to deconsolidate and acquit a consolidated cargo control document.

            Q. When will eHBL becomes mandatory?

                 - There's no specific date yet but a voluntary compliance period will remain in effect until eManifest-enabling regulatiobns come into force.  Clients will be provided with at least 45 days advance notice of the eManifest mandatory compliance date to ensure a smooth transition to modernized, more efficient commercial processing at Canada’s borders. Updates regarding the status of the regulatory process will be made public when available.

            Q. Who is liable for the transmission of the house bill data, house bill close data and supplementary data?
                 - the freight forwarder will be responsible for the transmission of house bill data, house bill close data and supplementary data once the eManifest-enabling regulations come into force.  Freight forwarders will be liable for ensuring that all data is true, accurate and complete; and received within the mode specified time frames.

            Q. What is the registration process for eHBL?
                 - Each client must submit a EDI ACI application form to the CBSA wtih 8000 series carrier code register to CBSA. They can only start to submit sHBL once CBSA have completed the set up for their profile.

            Q. How early can FF submit or file the house bills?
                 - House bills and Close Messages may be submitted up to 90 days in advance.

            Q. What are the prescribed time frame for house bills and associated Close Message must be accepted by the CBSA?

            Q. What is a CLOSE MESSAGE?
                 - EHBL is mainly for consolidated shipments. There can be one master bill of lading that contains many multiple house bill for the consolidated shipments. The shipments are shipped together to a warehouse, deconsolidate and then further deliver to their own destination. CBSA introduced something call a close message to inform them when all the house bill belonging to the master BL has been submitted. Eg. 1 master BL has 10 eHBL. After the user submitted all the 10 eHBLs, he will send a close message to ‘close off’ the master BL.
                 - Once close message has been submitted, amendment on house bill is not possible. Close message must be edit first then proceed with the amendments of the house bill.
                 - the Matched indicator will be set to "Yes". This signifies that your document has been linked to another document. In the event that the cargo is non-consolidated, "Matched" means it is linked to a pre-arrival release submitted by a broker/importer. If the cargo is consolidated, "Matched" means it is linked to a Close Message submitted by a freight forwarder.

            Q. What are the two messages of the freight forwarded need submit to CBSA?
                 - house bills and close messages

            Q. How long should eHBL records be kept? 
                 - 3 years (plus current)

            Q. What is the difference between a single shipment and a consolidated shipment?
                 For CBSA purposes:
            • a shipment is defined as: A specified good or collection of specified goods that is listed, in a single bill of lading, waybill or other similar document that relates to the carriage of goods, for transport between two or more persons; A single bill of lading represents one shipment, but may incorporate information from multiple invoices and therefore may include multiple descriptions. However, a bill of lading will only have one shipper and one consignee.
            • a consolidated shipment is defined as:  A number of separate shipments grouped together by a consolidator or freight forwarder and shipped to an agent or a freight forwarder as one shipment, under one bill of lading, and reported to Customs on one cargo control document (one shipper and one consignee). When transmitting cargo data for a consolidated shipment, a pre-arrival electronic cargo document (or preload in the marine mode, depending on the type and origin of the goods)and pre-arrival electronic house bill documents (or pre-load in the marine mode, depending on the type and origin of the goods) are required. 
              Carriers will transmit the electronic cargo document providing the cargo details as they appear on their through bill of lading or ocean bill of lading. The data elements included in the cargo document include, but are not limited to:
              • Shipper name and address (foreign freight forwarder or consolidator name and address)
              • Consignee name and address (Canadian freight forwarder or consolidator name and address)
              • General description of goods (i.e. freight of all kinds, consolidated freight, or description of goods as it appears on the bill of lading)
              • Weight and pieces
            Q. What movement types are available on the house bill during the voluntary period?
                 - The only available movement types on a house bill as of June 9, 2013, are In-bond/ Intransit  and Import

            Q. What movement types are available on the house bill once it becomes mandatory?
                 - Once the eManifest-enabling regulations come into force the in-transit, import, and in-bond (in-transit) movement types will be required to be transmitted on the house bill and house bill close message.  
            NOTE: Supplementary reports (S10) will continue to be required for consolidated FROB shipments in the air and marine modes only.

            Q. What are the 2 additional fields required for inbond movement type?
                 - Port of discharge and port of discharge sub-location code

            Q. What is the Consolidation Indicator?
                 - Consolidation Indicator identifies if the shipment is consolidated and that house bill data are expected. when transmitting data on a consolidated shipment, carriers must select “Y” for the ‘consolidated indicator' (on their cargo document).

            Q. What is a BSF673 form? and when can we use it?
                 - is a form used to request port-arrival correction to key data elements.  
                 - Corrections to information must be made by the client as soon as it is known. Corrections can be made by the client electronically at any time prior to or following the arrival of the conveyance in Canada.
            There are circumstances where amendments to certain "key data elements" cannot be made by the client electronically following the arrival of the conveyance in Canada. These "key data elements" are identified in the chart below.
            Document Type
            Data Elements
            Conveyance Reference Number (CRN)
            Cargo Control Number (CCN)
            Customs Self-Assessment (CSA) Indicator
            House Bill
            House Bill Cargo Control Number (HB CCN)
            House Bill Close Message
            Previous Cargo Control Number (PCCN)

                 - Freight forwarders have up to 90 days to present the correction request to CBSA.

            Q. What is the difference between consolidation and deconsolidation?
                 - a consolidation exists when a number of shipments are grouped together by a carrier, consolidator or freight forwarder and shipped to the carrier, an agent or a freight forwarder as one shipment and reported to the CBSA on one cargo control document (CCD) and under one cargo control number (CCN). while;
                 - deconsolidation exists when a consolidated shipment is divided into individual shipments consigned to individual consignees and reported to the CBSA on individual cargo control documents known as supplementary reports.

            Q. What is the difference between bonded and non-bonded freight forwarder?
                 - A “bonded freight forwarder’’ is defined as an agent who arranges for the transportation of goods, and who may provide other services such as grouping and consolidating shipments, destuffing containers, Customs brokerage and warehousing. Freight forwarders do not transport goods into Canada; but, if in possession of a valid bonded CBSA freight forwarder carrier/identifier code, may transport in-bond goods from point to point within Canada. Bonded freight forwarders provide secondary cargo reports to the CBSA and provide control of in-bond goods.
                 - a “non-bonded freight forwarder” is defined as a freight forwarder who only transmits electronic Advance Commercial Information (ACI) supplementary reports.

            Q. What are the send option in eHBL?
                 - Cancellation (Cancel the submission)
                 - Change (Before arrival. Does not require An Amendment Reason Code )
                 - Original (Initial submission)
                 - Proposed amendment* (After arrival. Does require An Amendment Reason Code)

            Q. What is Manifest Forward?
                 - This feature allows freight forwarders to identify other parties (e.g. carrier, freight forwarder, warehouse operator and broker) within the trade chain to whom the CBSA can forward an electronic copy of house bill data. Future CBSA electronic systems will expand the Manifest Forward feature to other data and other trade chain partners.

             Q. What is New Completeness Notices?
                 - New completeness notices were also introduced to indicate the level of completeness of trade data received by the CBSA. These notices apply to house bill, close message, release, and highway and rail cargo data. Additional completeness notices will be introduced in future systems deployments.

            Updated: 28 Mar 2019 04:11 AM
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